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BIS CRS application checklist: every document, deadline and fee from portal login to the R-number

A BIS CRS application is filed by the manufacturer on crsbis.in: send the sample to a recognised lab within 60 days of the test request, file Form I before the report is 90 days old, pay Rs 52,000 in base fees, and get the original affidavit to BIS within 30 days.

On this page
  1. Key facts
  2. How to use this BIS CRS application checklist
  3. BIS CRS application checklist at a glance: what BIS checks and where files fail
  4. How long does each stage of a CRS application take?
  5. Which BIS CRS deadlines can sink an application?
  6. Before you start: is the product, brand and factory ready?
  7. Step 1: Portal login and the Authorised Indian Representative
  8. Step 2: Test request, lab and sample
  9. How do you choose a BIS-recognised lab for CRS testing?
  10. Step 3: Which documents does the CRS application need?
  11. Step 4: How much will you pay BIS?
  12. Step 5: Submit, post the affidavit and answer queries
  13. Step 6: After grant, before the first shipment
  14. Do CRS applications now need IS/IEC 62368-1 test reports?
  15. Worked example: fees for a power bank and battery application
  16. What happens if a CRS application is rejected?
  17. What gets CRS applications delayed or rejected?
  18. Which tools and help are available for a CRS application?
  19. Frequently asked questions
  20. Sources

Key facts at a glance

Who applies
The manufacturer, per factory[1]
Where
crsbis.in[2]
Sample to lab
Within 60 days of the test request[2]
Test report age
Not over 90 days when BIS receives the application[3]
Processing fee
Rs 50,000 incl. one test report[4]
Application fee
Rs 1,000[4]
Affidavit
Rs 100 stamp paper, notarised[5]
Original affidavit deadline
30 days from online submission[6]
BIS processing target
20 working days if in order[3]
Licence validity (2026 rules)
5 years, fees paid annually[7]

Checked 1 November 2026 against the regulator's own documents.

How to use this BIS CRS application checklist

This checklist follows the official sequence on the CRS portal: log in, generate a test request, test at a BIS-recognised lab, verify the report, apply using the verified report within 90 days of its issue, and submit the documents[2]. It is written for the person who actually prepares the file, whether that is the factory, its Indian representative or a consultant working for them.

Two things to settle before you start. First, the application belongs to the manufacturer: CRS licences are granted to the factory owner for each manufacturing unit, not to an importer or trader[1]. An importer cannot hold the licence, but the importer is still bound by the ban on importing uncertified goods[8]. Second, every item that states a rule is cited. Anything marked "reported" comes from a non-official source and should be confirmed before you rely on it.

For the full background, see the BIS CRS guide, the CRS documents list and the CRS portal walkthrough.

BIS CRS application checklist at a glance: what BIS checks and where files fail

BIS reviews a CRS file against its Grant of Licence guidelines, the forms and its own list of frequent deficiencies. The table maps each thing BIS checks to the rule or advisory behind it and the failure BIS itself reports most often.

What BIS checks in a CRS application, with the source and the usual failure
What BIS checksRule or advisoryUsual failureRead more
Factory name and address match everywhereJanuary 2025 advisory[9]Address differs between application, report and licence[10]CRS documents
Business licence in EnglishPortal login rule[2]Missing or conflicting translation[11]CRS portal
Real signaturesLogin and grant checks[11]Signature stamps used instead of signaturesCRS rejections
Model numbers match the test requestJanuary 2025 advisory[9]Model added to the report after the requestSeries guidelines
Marking labels of all models in the report[9]Labels missing for series modelsCRS labelling
Brand matches the trade mark document[9]Brand on label differs from the certificate[10]Glossary: R-number
AIR route chosen correctlyForm I point 7(b) or 7(c)[9]No brand-owner declaration for an unrelated AIRAuthorised Indian Representative
One application per product and brand[12]Two consultants file the same productBIS CRS
Report unamended, complete and conformingForm II undertaking[13]Amended report uploaded without justificationCRS test labs
Critical components conformComponent rules[14]Cell or adaptor without its own registration or reportIS 16046
Current-year MSME certificate if claiming a concession[9]Last year's certificate uploadedCRS fees
Affidavit on Rs 100 stamp paper, matching Form I[5]Details differ from Form ICRS documents

How long does each stage of a CRS application take?

Plan on a sequence of fixed clocks plus lab time. BIS targets 20 working days from a complete file[3], but testing comes first and depends on the lab[15]. These are the stages in the order they run.

  1. 1
    Day 0: generate the test request

    Product category, name, models and brands entered here cannot be changed later; cancel and regenerate before testing if there is an error[16].

  2. 2
    By day 60: sample at the lab

    Ship the sample with the portal QR code[2]. Labs accept CRS samples only with an online test request[17].

  3. 3
    Test, then report within 7 days

    A recognised lab must issue the report within 7 days of finishing testing and may not withhold it[18].

  4. 4
    Verify the report and file Form I

    The report must be under 90 days old when BIS receives the application[3]. Pay fees, upload Form I, the AIR letter and the affidavit[6].

  5. 5
    Within 30 days: original affidavit at BIS

    Courier the notarised original at once[6].

  6. 6
    Answer queries

    Reply within the window in the rejection notice, at least 30 days[3].

  7. 7
    Grant and R-number

    Expected about 20 working days after a complete, conforming file[3]. See how long BIS registration takes.

Which BIS CRS deadlines can sink an application?

CRS has a chain of short clocks. Miss one and you usually start that stage again, often with a new test report. Put these dates in a shared calendar the day you generate the test request.

BIS CRS application deadlines
StageDeadlineWhat happens if you miss itSource
Send sample and test request to the labWithin 60 days of generating the test requestThe test request has to be generated again[2]
File Form I with the test reportReport not over 90 days old when BIS receives the applicationReport not accepted; retest needed[3]
Original notarised affidavit reaches BISWithin 30 days of online submissionApplication, or licence if granted, liable to be cancelled[6]
Reply to a BIS deficiency noticeWindow of at least 30 days given in the noticeApplication can be rejected[3]
BIS decisionExpected within 20 working days if documents and product conform first timeTarget only; queries extend it[3]
RenewalApply before three months of validity remainLate fee, then expiry 90 days after validity[19]

Before you start: is the product, brand and factory ready?

Step 1: Portal login and the Authorised Indian Representative

Login credentials are issued to the factory, not the brand. BIS checks that the business licence matches the factory you are registering.

Step 2: Test request, lab and sample

Testing is usually the longest stage. The CRS FAQ says testing time depends on the lab's workload and on how quickly the manufacturer supplies technical details[15].

How do you choose a BIS-recognised lab for CRS testing?

Pick a lab recognised for your exact Indian Standard, with the clauses you need in scope and a declared charge you can compare. BIS's July 2026 FAQ says recognised labs are listed on LIMS, searchable by IS number[31]. LIMS shows each lab's clause-wise charges, any excluded tests and its recognition validity[32].

Declared lab charges on BIS LIMS on 1 November 2026 (excluding taxes)
StandardLabs listedRangeMedianUsed for
IS 13252 (Part 1)68Rs 25,000 to Rs 2,00,000About Rs 63,750IT equipment, adaptors, power banks[32]; see IS 13252 Part 1
IS 1604672 entriesRs 37,500 to Rs 4,80,000About Rs 80,000Lithium and other secondary cells and batteries[33]
IS 15885 (Part 2/Sec 13)52Rs 20,000 to Rs 1,85,000About Rs 45,000LED control gear[34]; see IS 15885

Step 3: Which documents does the CRS application need?

The forms are fixed by BIS. Make sure the names, addresses, brand and model numbers match across every form, the test report and the business licence. Mismatches are a common reason for queries.

CRS forms and when they are used
FormWhat it isWhen
Form IApplication for grant of licenceUploaded sealed and signed after payment[6]
Form IIUndertaking for test reportAccepted online before payment[6]
Form IIIAffidavit, on Rs 100 non-judicial stamp paper, notarisedUploaded, then the original posted[5]
Form IVLetter nominating the Authorised Indian RepresentativeForeign factories only[3]
Form VIRenewal applicationBefore validity ends[28]
Form VIII AInclusion of models or model withdrawalAfter grant[37]
Form VIII BChange of other details in scopeAfter grant[28]

Step 4: How much will you pay BIS?

Fees are per application and exclude GST, which is charged on every payment[4]. The 2026 amendment moved CRS licences to a five-year term with fees paid annually in advance[7]; consultants report the processing fee under that amendment as Rs 25,000 a year[38], which we have not confirmed from the gazette text. For the full picture, see BIS CRS fees and the CRS fee calculator.

BIS CRS fees per application (excluding GST)
FeeAmountSource
Application feeRs 1,000[4]
Annual licence feeRs 1,000[4]
Processing fee (includes one test report)Rs 50,000[4]
Each additional test reportRs 20,000[4]
Inclusion of models (includes one report)Rs 30,000[4]
Change of name, address, AIR, contact detailsRs 5,000 each[4]
Late renewalRs 5,000[19]
Lab testingPaid to the lab directly; not a BIS fee[3]

Step 5: Submit, post the affidavit and answer queries

Step 6: After grant, before the first shipment

The grant gives you the R-number. Nothing should be printed until you have it.

Do CRS applications now need IS/IEC 62368-1 test reports?

New applications in the affected categories should be tested to IS/IEC 62368 (Part 1):2023, because IS 13252 (Part 1) and IS 616 stand withdrawn after 1 November 2028[22]. MeitY's S.O. 4997(E) replaced the two older standards in the CRO schedule[21].

Existing licensees in 38 categories must submit full 62368-1 reports for all lead models by 1 November 2028[44]. BIS's July 2026 FAQ adds that one sample per licence is not enough, that an end-of-life lead model can be withdrawn and the next lead model tested, that migrating registered models through the Standard Revision module is free, and that each manufacturing location needs its own reports[31]. MeitY is reported to allow up to ten models per series under 62368[45].

For an application filed today, testing to the new standard avoids a second round of testing within two years. Details are on IS/IEC 62368-1 and IS 616.

Worked example: fees for a power bank and battery application

A Shenzhen factory applies for one brand of power banks with two test reports (two series) and, separately, for the lithium-ion cells inside them under IS 16046. Base BIS fees before GST[4]:

Item Power banks Cells
Application fee Rs 1,000 Rs 1,000
Annual licence fee Rs 1,000 Rs 1,000
Processing fee incl. one report Rs 50,000 Rs 50,000
Additional test report Rs 20,000 none
Total Rs 72,000 Rs 52,000

Sources:[4]. The two applications total Rs 1,24,000 before GST and lab charges. At the LIMS medians, two power bank reports under IS 13252 (Part 1) at about Rs 63,750 each[32] and one cell report under IS 16046 at about Rs 80,000[33] add about Rs 2,07,500.

Two cautions. Each cell application or inclusion may carry reports for only one chemistry[46]. And lithium cells must now also have rated capacity verified under IS 16047 (Part 3)[47]. Run your own numbers in the CRS fee calculator or the compliance cost estimator; see also what BIS CRS registration costs and power banks.

What happens if a CRS application is rejected?

BIS must give a chance to be heard and a speaking order before rejecting[14], so most problems surface first as a deficiency notice you can answer. If the file does fail, these are the routes.

CRS application failures and what to do
FailureConsequenceWhat to do
Rejected after processing for unsatisfactory repliesFees are not refunded[48]Fix the cause and file a fresh application with a valid report
Filed by mistake, or as grant instead of inclusionWithdrawal within 24 hours or before processing is refunded minus the application fee[48]Withdraw at once and re-apply correctly
Report expired during a disputeReport outside time normsAsk a DDG of BIS to accept it on justification[14]
Lab suspended mid-applicationIts reports are not acceptedTest fresh samples at another recognised lab and continue in the same file, with a Rs 10,000 scrutiny fee per report[35]
Duplicate application detectedAll pending ones rejected and granted R-numbers for that product and brand cancelled[12]Keep one consultant and one file per product and brand
Order you disagree withLicence refused or expiredAppeal to the BIS Director General within 90 days with a Rs 2,000 fee[19]
Unsure if the product is covered at allBIS will not decide coverageAsk the regulator, such as MeitY[9]

What gets CRS applications delayed or rejected?

Most delays come from the file, not the product:

  • Expired test reports. A report more than 90 days old when BIS receives the application is not accepted[3]. Do not generate a test request until the factory documents and AIR are ready.
  • A late affidavit. The original must reach BIS within 30 days of online submission[6].
  • Brand mismatches. Each brand needs its own application unless the brand owner is the same[3], so a reseller's brand added at the last minute does not ride on the factory's own licence.
  • The wrong AIR. An AIR already representing another foreign manufacturer cannot take you on[27].
  • Marked samples. The Standard Mark must not appear on lab samples[29].
  • Ignoring the query window. You have at least 30 days, not unlimited time[3].

For detail on rejections, see CRS rejections and fixes.

Which tools and help are available for a CRS application?

Before filing, confirm the category with the approval checker or the HS code approval finder, and price the file with the CRS fee calculator. After grant, check the label artwork with the label checker and diarise renewal with the licence renewal date tool.

Foreign factories can read compliance for foreign manufacturers. If you plan to use a consultant, see BIS consultants and how to choose a BIS consultant. For a second opinion on a file before you submit it, ask for a free compliance check.

Frequently asked questions

Can an importer apply for BIS CRS registration?

No. The licence is granted to the manufacturer for each manufacturing unit, not to an importer or trader[1]. An Indian importer can act as the foreign factory's Authorised Indian Representative if it is the brand owner or meets the other AIR conditions[26].

How old can the test report be?

Not more than 90 days, counted from the report's issue date to the date BIS receives the online application[3]. Plan the submission before the lab issues the report.

What happens if the original affidavit is late?

If BIS does not receive the original notarised affidavit within 30 days of online submission, the application, or the licence if already granted, is liable to be cancelled[6]. Courier it as soon as you file.

How much does a CRS application cost in government fees?

The application fee is Rs 1,000[4], the annual licence fee Rs 1,000[4] and the processing fee Rs 50,000 including one test report[4], plus GST[4]. Lab testing is paid separately.

Do I need a separate application for each brand?

Yes, unless the brand owner is the same[3]. Several brands from one factory can use a common test report if all brands and models are listed in it[24].

How long does BIS take to decide?

BIS says the grant process is expected to finish within 20 working days if documents and product conformity are satisfactory first time[3]. Testing comes before that and depends on the lab's workload[15].

Can I put the Standard Mark on samples sent for testing?

No. The mark must not be applied to products outside the licence scope, which includes samples sent to labs for an intended grant[29].

How long is a CRS licence valid now?

After the 25 February 2026 amendment, a CRS licence is granted for five years and renewed for five more, with fees paid annually in advance[7]. Renewal should be applied for before three months of validity remain[19].

Can I change the models on a test request after testing starts?

No. Product category, name, models and brands entered in the test request cannot be changed at application stage; if there is an error, cancel the test request before testing starts and generate a new one[16].

Does BIS refund fees if my CRS application is rejected?

Not if it is rejected after processing because of unsatisfactory replies[48]. An application withdrawn within 24 hours of submission, or before processing, is refunded minus the application fee and taxes[48].

Should a new CRS application be tested to IS/IEC 62368-1?

For the affected categories, yes in practice: IS 13252 (Part 1) and IS 616 can run concurrently only until 1 November 2028[22], and existing licensees must submit 62368-1 reports for all lead models by then[44].

Sources 48 documents, 45 official

Each number in the text links to the document below. Labels show the type of source; see our editorial policy.

  1. Official portal About CRS - crsbis.in
  2. Official portal Registration - crsbis.in
  3. Official circular Guidelines for Grant of Licence (GoL) under Scheme-II of Schedule-II, BIS (Conformity Assessment) Regulations 2018, Ref RG:01 · 20 August 2019
  4. Official portal BIS CRS Fee Structure (applicable w.e.f. 04 June 2018) · 4 June 2018
  5. Official circular Advisory for applicants for Grant of Licence under CRS (circular 15 Jan 2025) · 15 January 2025
  6. Official portal Procedure for filing Form I under Smart Registration v1.0
  7. Official circular BIS notice: Revised Provisions for Licence Validity, Renewal and Annual Fee Payment under CRS (circular dated 27 May 2026) · 27 May 2026
  8. Gazette The Bureau of Indian Standards Act, 2016 (Act No. 11 of 2016) · 21 March 2016
  9. Official circular Advisory for applicants for Grant of Licence under Compulsory Registration Scheme · 15 January 2025
  10. Official circular Frequently Observed Deficiencies in Applications (Registration/CRS(E&IT Goods)) · 4 February 2016
  11. Official circular Frequently Observed Deficiencies in Applications · 4 February 2016
  12. Official circular Multiple applications and Registrations for same product and same brand · 28 July 2016
  13. Official circular Regarding Test Reports and Document submitted by applicant (Registration/G-14:3) · 1 October 2020
  14. Official circular Guidelines for Grant of Licence (GoL) under Scheme-II, Ref RG:01 · 20 August 2019
  15. Official portal CRS Frequently Asked Questions (modified as on 28.09.2022), Q17 · 28 September 2022
  16. Official circular Regarding Test Reports and Document submitted by applicant for grant of registration / inclusion (Registration/G-14:3) · 1 October 2020
  17. Official circular Relaxation in online Test Request (Registration/G-18) · 17 June 2020
  18. Official circular BIS Laboratory Recognition Scheme, 2020 (DOC: BIS/LRS/2020) · 23 June 2020
  19. Official circular Guidelines for Renewal of Licence (RoL) under Scheme-II, Ref RG:03 · 20 August 2019
  20. Official portal BIS - Products under Compulsory Certification, Scheme-II (Registration Scheme/CRS), last updated 26 Oct 2026 · 26 October 2026
  21. Gazette MeitY S.O. 4997(E) - Migration to IS/IEC 62368 : Part 1 : 2023 · 29 October 2025
  22. Gazette MeitY S.O. 4997(E) · 29 October 2025
  23. Official portal BIS - Upcoming QCOs notified and due for implementation (last updated 30 Oct 2026) · 30 October 2026
  24. Official portal CRS Frequently Asked Questions (modified as on 28.09.2022), Q10 · 28 September 2022
  25. Gazette BIS (Conformity Assessment) Amendment Regulations, 2024, F.No. BS/11/11/2024 · 6 March 2024
  26. Official portal CRS Checklist: Documents to be submitted with application for Registration
  27. Official portal Nomination of AIR - BIS FMCS · 5 February 2026
  28. Official portal Forms and Formats - crsbis.in
  29. Official circular Advisory for applicants for Grant of Licence under CRS · 15 January 2025
  30. Official portal CRS Frequently Asked Questions (modified as on 28.09.2022), Q35 · 28 September 2022
  31. Official circular FAQs on Migration to IS/IEC 62368-1:2023 · 22 July 2026
  32. Official portal BIS LIMS - Lab details by IS number (IS 13252) · 1 November 2026
  33. Official portal BIS LIMS - Lab details by IS number (IS 16046) · 1 November 2026
  34. Official portal BIS LIMS - Lab details by IS number (IS 15885) · 1 November 2026
  35. Official circular Test Reports from Laboratories under suspension (CMD3(SDOC)/CRS(E&IT GOODS)) · 20 November 2015
  36. Official circular Guidelines for implementation of Parallel Testing (Registration/Guidelines RG:01) · 9 January 2024
  37. Official portal Inclusion and Renewal - crsbis.in
  38. Reported IndiaLaw: BIS (Conformity Assessment) Amendment Regulations 2026 explained · 5 March 2026Not yet confirmed officially
  39. Gazette BIS Registration Dept circular 06.09.2019 on marking + Scheme-II para 6 and Annexures I-III (Gazette extract) + e-labelling circular 13.09.2017 · 4 June 2018
  40. Official circular BIS Registration Dept circular 06.09.2019 · 6 September 2019
  41. Official portal STPI PMU-CRS: How to register R-Numbers (instructions for Manufacturer/AIR/Brand)
  42. Reported CBIC Instruction F.No. 401/67/2023-Cus-III dated 12.12.2023 (signed copy hosted by LiveLaw); number 28/2023 per TaxGuru · 12 December 2023Not yet confirmed officially
  43. Official circular BIS notice: Revised Provisions for Licence Validity, Renewal and Annual Fee Payment under CRS · 27 May 2026
  44. Official circular Guidelines for Implementation of Migration to IS/IEC 62368-1:2023 (Reg/IS/IEC 62368-1:2023/Guidelines/01) · 9 March 2026
  45. Reported MeitY issues series guidelines for BIS registration under IS/IEC 62368-1:2023 (certification-india.com) · 20 May 2026Not yet confirmed officially
  46. Official circular Regarding Test Reports and documents submitted by applicant for grant of licence/inclusions - Amendment · 8 March 2022
  47. Official circular Guidelines for verification of rated capacity for portable sealed secondary Lithium Cells and Batteries · 10 February 2026
  48. Official circular Guidelines for refund of fee under Scheme-II (Registration/CRS (E & IT Goods)) · 9 May 2023

Where should you go next?

  • Checklists7 pages: tick-box lists for each stage, from sampling to listing
  • Free tools7 pages: approval checker, HS code finder, fee and cost calculators
  • Government portals8 pages: which portal does what, and how to use it
  • Guides and explainers17 pages: longer answers to the questions importers ask most
Comploa Editorial DeskImport compliance researchers

We read the gazette notifications, regulator circulars and portal guidance behind Indian import approvals, and cite the document for every fact. When a rule changes, we update the page and its date. How we research and correct · About Comploa.

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